FAQ and Resources for Program Partners

Hosting Interns: Information For Program Partners

What is the difference between co-ops & internships?


A co-op is short for cooperative work experience and is a requirement for all AAS and career technical programs at Tillamook Bay Community College. Local high school students can also be enrolled in career technical programs at their school and are encouraged to particpate in a cooperative work experience in order to apply their classroom knowledge to "real world" situations. A cooperative work experience should align with a students program of study and will earn the student credit upon completion. Internships and projects offer additional career learning opportunites beyond their program of study and can include any industry or career field. Internships should align with a student's interest, career/educational goals, or skill development. Internships can take place during an academic term or during the summer.




How long does an internship typically last?


Time comittments for cooperative work experience students

  • Typically college students will work 10-15 hours per week at their host site and must complete 90 hours.
  • High school students might work at their host site anywhere from 5-10+ hours.
  • Co-ops typically last one academic term (approx. 11 weeks) and take place during Spring Term but can be extended if mutually agreed upon by the student and employer or depending on the program.
  • Students and employers participating in the OST program will host an intern for a total of 450 hours.
Time committments for internships
  • Internships can take place during an academic term or during the summer
    • Flexible: typically range from 6 to 12 weeks but can be longer
  • Internships can be part-time or full-time
Projects
  • Projects are short-term with a specific start and end date and range anywhere from 5 to 40 hours.




Implementing Interns at your organization- what should you consider?


When considering an internship program, think about what you hope to achieve in doing so. By hosting interns, employers can:

  • Provide extra support for their staff
  • Get an extra set of hands (and brains!) for projects
  • Increase awareness to available jobs in your industry
  • Recruit new talent
  • Build relationships with educational institutions
  • Support students in their educational and professional endeavors
  • Give a student the opportunity to earn credit towards their degree or certificate
Before you begin hosting interns, plan ahead by considering the following questions:
  • Will the program have support by leadership and among fellow colleagues?
  • Will you pay the intern? If so, how much?
  • Do you have adequate workspace for the intern?
  • Will the internship be project-based? Will it encompass one major project or a variety of small projects.
  • What talents, aptitudes, academic background and experience do you want in an intern?
  • Who will be supervising the intern?




Responibilities: Employer, Supervisor, Coordinator, Student


Employer Responsibilities

  • Provide student with work offer letter and clearly defined job description.
  • Collaborate with the student to create reasonable learning objectives that can be completed during the course of the internship.
  • Provide orientation/training to intern students.
  • Provide intern students with a safe and supervised work environment.
  • Assignment of an intern supervisor who will be available to provide training & feedback on performance and who will complete and discuss performance evaluation directly with intern prior to the end of the student’s work term.
Supervisor Responsibilities
  • Collaborate with students in development of learning objectives. Provide opportunities for intern students to achieve desired learning objectives.
  • Establish regular meeting conversation to provide direction and feedback to students. Agree to a mid-term conversation with the university staff to provide feedback on students/program.
  • Provide challenging work assignments which provide an educational experience and are compatible with career goals.
  • Allow for a progression toward increased work responsibilities.
  • Advise Career and Professional Development of ANY problems, concerns, or performance issues which may arise and report any potential changes in students’ employment PRIOR to the occurrence.
  • Complete an evaluation of students at the end of the students’ work.
Coordinator Responsibilities
  • Market internship opportunities and recruit qualified students
  • Evaluate and assess student skills and abilities for open positions
  • Screen student applicants to employer qualifications
  • Facilitate contact between employer and student applicants
  • Work with the student and employer to develop measurable learning objectives
  • Work with students and supervisors to help resolve issues or concerns
  • Review employer evaluations.
Student Responsibilities
  • Fulfill expectations and duties assigned by employer.
  • Maintain contact with internship coordinator/instructor. Notify coordinator/instructor if any concerns or changes in work schedule/employment arise.
  • Maintain professional manner at work.
  • Complete all assignments by published deadlines




Paying Interns: Yes or No?


We encourage our partners to provide payment or a stipend to their inters. It helps encourage a more competitve candidate pool and it also breaks down participation barriers for studentrs who may not otherwise afford to work unpaid. However, in certain situations students are recieving credit and training for their experience and payment isn't expected or necessary. Funding assistance for intern wages or scholarships might be available!




Criteria For An Experience To Be Defined As An Internship


To ensure that an experience—whether it is a traditional internship or one conducted remotely or virtually—is educational, and thus eligible to be considered a legitimate internship by the NACE definition, all the following criteria must be met:

  • The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely perform.
  • The skills or knowledge learned must be transferable to other employment settings.
  • The experience has a defined beginning and end, and a job description with desired qualifications.
  • There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework.
  • There is supervision by a professional with expertise and educational and/or professional background in the field of the experience.
  • There is routine feedback by the experienced supervisor.
  • There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.
- See more at: http://www.naceweb.org/about-us/advocacy/position-statements/position-statement-us-internships/#sthash.F2kDrW9o.dpuf (may require membership to view)





Hosting Interns: Getting Started

Important Dates & Timeline


Important Dates/Guidelines 2021 Summer Term Internships - submit your Internship Proposal Form by June 30th 2021 Fall Term Internships - submit your Internship Proposal Form by September 1st 2021/2022 Winter Term internships - submit your Internship Proposal Form by November 1st 2022 Spring Term internships - submit your Internship Proposal Form by March 15th TBCC TBCC Co-op students: TBCC students typically enter into thier required internship during the Spring Term. If you would like to host a TBCC co-op student, consider opening your internship position during the Spring Term.